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Apply for access

Pick a track. Submit a packet. Run real queries.

Three tracks: a free 14-day sandbox to evaluate, an academic track for university and non-profit research, and a commercial track for industry-funded work. Most applications are reviewed in under 10 business days; the sandbox is provisioned same-day.

This page is the front door. The form below collects what we need; the IREB does the review; you get an enclave seat.

Median review 7.2 business days
Sandbox provisioning same day
Approval rate 82%
Reviewer load 2 of 9 IREB

Three tracks · pick what fits the work

Sandbox, Academic, or Commercial.

All three give you the same data dictionary, the same enclave, and the same query tooling. They differ in cohort scope, governance, and cost.

Track 01 · Sandbox

Free, 14 days

For evaluation. No real PHI.
  • Synthetic 50,000-patient cohort
  • Same schema, same query tooling
  • Up to 100 queries / week
  • No DUA, no IREB review required
  • Email signup → enclave in <1 hour
Free 14 days Convert to a paid track anytime.
Start sandbox →
Track 02 · Academic

University + non-profit

For peer-reviewed research. sIRB friendly.
  • Real cohort (Tier 1+ data)
  • 500 HCC included / quarter
  • Single-site or multi-site sIRB
  • Required: institutional letter + PI bio
  • Median review: 8 business days
$0 access fee Pay only for query HCC. No platform fee.
Apply for academic →
Track 03 · Commercial

Industry-funded

Pharma · payer · life sciences. Full DUA.
  • Real cohort (Tier 1–3 by design)
  • Volume-tier HCC bundles
  • Sensitive-class workflow available
  • Required: SoW + funding source + DPA
  • Median review: 11 business days
$24k / year platform + HCC at commercial rate. See pricing →
Apply for commercial →

Sandbox · no commitment

Try it before you write a protocol.

The sandbox is a synthetic cohort with the same schema and same query tooling as production. It exists so you can validate that we have what your study needs — before you commit to writing a protocol or asking your institution for a letter.

Provision sandbox seat →
50,000 synthetic patients
Full data dictionary access
SQL, Python notebook, R
OMOP CDM v5.4
Sample queries pre-loaded
100 queries/week throttle
14 days, then auto-expires
No PHI, no DUA needed

What happens after you submit

Five-step review.

From application to enclave seat.

For academic tracks, the median is 7–8 business days. Commercial tracks add ~3 days for legal review. The sandbox skips this entirely.

01
Day 0

You submit

Form + protocol + IRB approval letter (or sIRB request) + institutional letter.

02
Day 1–2

Intake review

Compliance officer checks completeness. If something's missing, one consolidated email back.

03
Day 3–7

IREB review

2 of 9 IREB members assigned. They read your protocol, may ask clarifying questions in-app.

04
Day 7–10

DUA + onboarding

DUA countersigned. Enclave seats provisioned. SSO link sent. Kickoff call optional.

05
Ongoing

You query

Run cohort queries. Outputs reviewed against k-anonymity floors. Withdrawals honored on next ETL.

Have these ready · ten files at most

Required documents by track.

Most institutions already have these. The institutional letter is the only document we typically write a template for — see the link below.

Study protocol
PDF · any track · max 25 pages
Required
IRB approval letter (or sIRB request)
PDF · academic + commercial
Required
Institutional letter
PDF · academic only · template (.docx)
Required
PI biographical sketch
PDF · academic + commercial · NIH or eRA Commons format OK
Required
Statement of work
PDF · commercial only
Track 03
Funding source disclosure
PDF · commercial only · sponsor + funding instrument
Track 03
Data Processing Addendum
PDF · commercial only · GDPR/CCPA-compliant
Track 03
Sensitive-class addendum
PDF · only if your protocol uses Tier-3 classes
Conditional

The form · saved as you type

Application.

All fields can be saved and resumed. We auto-detect track based on your institution type but you can override at the bottom.

01Principal investigator

The PI submitting under their own credentials. Co-investigators are added later in the enclave.

Must match your institution's domain.

02Institution

If your institution has a Master DUA with us, the rest of this is much shorter. We auto-detect from your email.

Federalwide Assurance — for human-subjects research at US institutions.

03Study

A short, plain-language summary. The IREB reads this first; it's also what participants see in their Research feed if your study is approved.

Written for a non-specialist participant. The IREB will reject summaries that read like an abstract.

04Cohort & sensitive classes

Tell us what consent tier you need and which sensitive classes (if any) your protocol depends on. The IREB pays special attention to this section.

If you don't need sensitive classes, Tier 2 is correct.

05Funding source

Required for academic + commercial. We use this to honor participants' funder restrictions — some participants have opted out of (e.g.) defense-funded studies.

06Track + attestations

Pick a track, sign the attestations. The DUA itself is signed after IREB review — these attestations confirm the study is real and the PI is accountable.

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Common questions

Before you submit.

If your question isn't here, the form supports inline questions to the IREB after submit, or write us at research@conceptualhealth.com.

Do I need an IRB approval before applying?

For sandbox: no. For academic: you can apply in parallel — we can review your protocol while your IRB is reviewing it, and we won't grant access until the IRB letter is uploaded. For commercial: same.

Can CH be your sIRB?

Yes. Our IREB is sIRB-eligible and many institutions have authorization agreements with us. Indicate "request sIRB" on your application; the IREB charter and member CVs are available on request.

How does this differ from All of Us, TriNetX, or Optum Clinformatics?

Three differences. (1) Real-time consent — withdrawals propagate within 24 hours, not annually. (2) The Master Equation eight-axis layer is unique to CH; you can stratify on it. (3) Participants are paid — about 70% of access fees route back to the queried cohort. Your funder should know about that last one.

Can I bring my own collaborators?

Yes. Each named collaborator with enclave access goes through a brief individual onboarding (training, attestation, MFA enrollment). No additional access fee per seat in academic; commercial seats are bundled by tier.

What if my study is rejected?

You'll get a written explanation from the IREB and the option to revise + resubmit. Most rejections are about consent-tier mismatch (asking for sensitive data without justification) or analytic plans that risk re-identification. About 18% of applications are rejected on first submission; about 80% of those resubmit successfully.

Is there a media or press track?

Journalists writing about CH data trends should contact press@conceptualhealth.com. We publish quarterly transparency reports with aggregated trend data — no application required.

Still deciding?

Start with the sandbox. No commitment.

Same schema, same query tools, synthetic data. 14 days. If it doesn't fit your work, you walk away. If it does, the application above gets you the real cohort.

Provision sandbox → Browse data dictionary first